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Explore the Tuition Waiver Benefit

LCC offers tuition waiver benefits to eligible employees and their family members, encouraging the importance of education and professional development. Each semester, eligible employees and their eligible family members may request the waiver to be applied to credit and/or non-credit courses, including youth programs.

Below you will find more information related to the benefit and how to request a waiver:

Eligibility

Eligibility to receive tuition waiver credits is based on your union affiliation. Please reference your union contract on the Human Resources Labor Relations webpage for more information on your eligibility and the eligibility of family members.

If family members are eligible to use your tuition waiver benefit based on the union contract, you must complete the Tuition Waiver Dependent Enrollment/Change Form and provide documentation to Human Resources as proof of their relation to you. Please reference the Dependent Eligibility for LCC Benefits matrix to see documentation options.

Request Forms - Spring 2020 (January 13 - May 11)

Tuition Waiver Form Tuition Waiver – Youth Programs Form

  • Request forms are due before the start date of the requested course(s). For non-credit courses and youth programs to be processed properly and timely, employees are highly encouraged to submit the request form at least two weeks prior to the start date of the non-credit course(s) or youth program(s).
  • You will be required to enter your username and password through Single Sign-on (SSO) to access the forms if you are not already signed-in through the myLCC portal.

Request Forms - Fall 2019 (August 22 - December 16)

Tuition Waiver Form Tuition Waiver – Youth Programs Form

  • Request forms are due before the start date of the requested course(s). For non-credit courses and youth programs to be processed properly and timely, employees are highly encouraged to submit the request form at least two weeks prior to the start date of the non-credit course(s) or youth program(s).
  • You will be required to enter your username and password through Single Sign-on (SSO) to access the forms if you are not already signed-in through the myLCC portal.

Procedure

Frequently Asked Questions

Procedure Questions

  1. When is the submission deadline for the tuition waiver request form?
    1. With the revisions made to the Tuition Waiver Benefit Procedure in June 2019, request forms are now due “prior to the start of the course(s).” For non-credit courses and youth programs to be processed properly and timely, employees are highly encouraged to submit the request form at least two weeks prior to the start date of the non-credit course(s) or youth program(s).
  2. Do I submit the electronic tuition waiver request form for non-credit courses and youth programs?
    1. Yes. Starting with fall 2019 semester, regardless of the type of course you or your eligible IRS dependents are requesting waiver credits for, an electronic request form must be submitted each semester prior to the start of the requested course(s). 
  3. I have paid the fees for my Banner-listed course(s) and submitted the tuition waiver request form, am I all set?
    1. No. Registering for a Banner-listed course, whether credit or non-credit, is a separate process from requesting the tuition waiver benefit. You must confirm your course enrollment by either setting up a payment plan or paying in full for the course (tuition cost and all fees) to complete the registration process.

      The tuition waiver request form, once submitted and approved, will be processed by Student Finance starting after the 50% refund date. If you paid in full to confirm your enrollment, the tuition portion will then be refunded to the student's account, regardless of who paid the bill, after the waiver is applied.
  4. What if I drop my course during the 50% refund period?
    1. Tuition waiver credits are applied after the 50% refund date, so the waiver credits will not have been applied by this time. You will be responsible to pay the 50% tuition and any remaining fees attributable to the course. You will not have any tuition waiver credits applied to the course and will not lose any waiver credits.
  5. What if I drop my course after the 50% refund date?
    1. Tuition waiver credits have already been applied to the student account at this point in the process. Therefore, 1) the waiver credits have been used for the course(s) and will not be reinstated for future use and 2) you are responsible to pay any remaining fees attributable to the course(s).
  6. What does it mean to “withdraw” from a course? 
    1. Through the registration/enrollment process, affirmatively changing your status from enrolled to withdrawn after the 50% refund date.
  7. How do I register for a CEWD course or youth program?
    1. Upon HR approval of your submitted tuition waiver request form, your form is electronically routed to CEWD. CEWD then registers you or your eligible dependent for the requested course. Registration deadlines vary by course or program. Please call (517)483-9853 or send an email to bci@star.lcc.edu if you are unsure of the registration deadline for the course you wish to take.
  8. How will I know what the cost of a CEWD course is?
    1. Once you are registered for the CEWD course, you will receive a registration confirmation email from CEWD. If there is an out-of-pocket amount due, your registration confirmation email will include instructions on how to submit payment. If the course is covered 100% by the tuition waiver and there is no out-of-pocket cost, you will only receive a registration confirmation.
  9. How do my Tuition Waiver credits coordinate with my Financial Aid?
    1. Financial Aid and the Tuition Waiver work together to cover the cost of courses; however, there are timing complexities to be aware of. Tuition Waiver credits are not applied to student accounts until after the 50% refund period. Financial Aid is applied to student accounts before Tuition Waiver credits are applied. Therefore, until Tuition Waiver credits are applied, any Financial Aid amount applied to the student’s account might be temporarily covering the cost of tuition charges. After the Tuition Waiver credits are applied to the student’s account, the amount of Financial Aid that was covering the cost of tuition charges will be reimbursed to the student’s account.
  10. I have Financial Aid to cover the cost of my books and the Tuition Waiver to cover the tuition charges. How are these both applied to my account so I have Financial Aid available to cover the cost of my books?
    1. Students eligible for Financial Aid and the Tuition Waiver need to plan ahead for books. Financial Aid is applied to student accounts before Tuition Waiver credits are applied. Due to that process and the amount of Financial Aid a student has received, the student’s account can take one of two routes:
      1. Financial Aid is applied to the student’s account. If the student has enough Financial Aid to cover the tuition/fee charges and books, then the student will receive a book voucher to purchase their books for the course. After the 50% refund period, Student Finance applies the approved tuition waiver credits, which waive the tuition charges on the account. The application of the waiver credits will result in a refund to the student’s account for the Financial Aid amount that was temporarily applied to the tuition charges.
      2. Financial Aid is applied to the student’s account. If the student only has enough Financial Aid to cover a portion of the tuition/fee charges, then the student is not eligible for a book voucher. After the 50% refund period, Student Finance applies the approved tuition waiver credits, which waive the tuition charges on the account. The application of the waiver credits will result in a refund to the student’s account for the Financial Aid amount that was temporarily applied to the tuition charges. This refund of Financial Aid to the student’s account will then allow the student to be refunded for any books that were purchased out-of-pocket.

Dependent Eligibility Questions

  1. What does it mean to be an “IRS dependent” for tuition waiver eligibility purposes?
    1. For a dependent to be eligible for the tuition waiver benefit, they must be either a spouse or a dependent on your IRS federal tax returns for the calendar year of tuition waiver use. Please refer to the IRS definition of a “Qualifying Child” or talk with a tax preparer for more information on IRS rules for claiming dependents.
  2. How do I get my dependents eligible for using my tuition waiver benefit? 
    1. You must list your dependents on the Tuition Waiver Dependent Enrollment/Change Form with all necessary information about them. If you have not already done so, you must also submit proof of dependency documentation along with the form to Human Resources before the waiver credits will be applied. Please reference the “Eligibility” section of the webpage for more information.
  3. Do I have to designate my dependents once a year during the annual benefits Open Enrollment for them to utilize my tuition waiver benefit?
    1. No. This requirement was revised with the updated Tuition Waiver Benefit Procedure in June 2019. Eligible IRS dependents can now be designated at any time by completing the Tuition Waiver Dependent Enrollment/Change Form and submitting proof of dependency documentation to Human Resources. It is still encouraged to review your designated dependents during Open Enrollment and qualifying life events to ensure dependents not eligible for the waiver are removed and those needing to be designated are added. Please reference the “Eligibility” section for more information.

Part-time Employee Questions

  1. If I am a part-time employee, how do I check the number of tuition wavier credits I have earned?
    1. Contact Human Resources at (517)483-1870 to inquire about the number of tuition waiver credits you have earned.
  2. What if I don’t have enough tuition waiver credits to cover a course?
    1. You must have the full amount of waiver credits available to be applied to any courses in which you are registering and requesting the waiver. Partial waiver credits will not be applied to cover portions of tuition.
  3. If I am a part-time faculty employee, can the tuition waiver credits I earned while in my probationary status be used by my dependents after I earn continuing contract or associate continuing contract status?
    1. No.  

Appeals

If you did not meet the deadline for submitting the tuition waiver request due to extraordinary circumstances, you can appeal your situation. Appeals are not guaranteed to be approved.

Appeal Guidelines

Your appeal should be emailed to HR-Support@star.lcc.edu with "Tuition Waiver Appeal" in the subject line. Within the body of the email, include your specific tuition waiver request information and the reasoning as to why you are requesting an exception past the deadline. A decision to the appeal will be processed and submitted by email back to the employee within two weeks.

The decision of the Appeals Committee is final.

Need Assistance?

Eligibility, available credits, and procedure?
Human Resources
517-483-1870
HR-Support@star.lcc.edu

Banner listed courses and student account/billing?
Student Finance
517-483-1200 (Option #3)
Student_Finance@star.lcc.edu

Non-Banner listed courses and student account/billing?
Community Education & Workforce Development (CEWD)
517-483-1415
LCC_CCE@star.lcc.edu

Dynamic Form?
LCC Help Desk
517-483-5221
lcc1@star.lcc.edu

Human Resources
Administration Bldg, Room 103
Phone: (517) 483-1870
Additional contact information »